gsoc mentor summit

[Stefan Dösinger]

Hi,

The gsoc mentor summit organizing is getting started. Do any fellow mentors 
want to travel there?

http://gsoc-wiki.osuosl.org/index.php/2011

Stefan

PS: I vaguely remember that we once had a separate mailing list for gsoc stuff 
like that, but I can't find it, only Dan Kegel's old wine-gsoc-2007 list.

[Owen Rudge]

> The gsoc mentor summit organizing is getting started. Do any fellow mentors
> want to travel there?

I'd be interested if there's a space going free. We just get to send 2 
mentors though as I understand it?

Cheers,

[Stefan Dösinger]

On Wednesday 27 July 2011 16:43:36 Owen Rudge wrote:
> I'd be interested if there's a space going free. We just get to send 2
> mentors though as I understand it?

Yes. I'd be interested as well, that's why I started this thread. I've been 
there already in 2009, so if anyone else wants to go I'd be happy to yield.

[Juan Lang]

> > I'd be interested if there's a space going free. We just get to send 2
> > mentors though as I understand it?
>
> Yes. I'd be interested as well, that's why I started this thread. I've been
> there already in 2009, so if anyone else wants to go I'd be happy to yield.

Whoever does go, I'll be happy to meet.  I'm just down the road at Google.
--Juan

[Owen Rudge]

On 27/07/2011 16:04, Stefan Dösinger wrote:
> Yes. I'd be interested as well, that's why I started this thread. I've been
> there already in 2009, so if anyone else wants to go I'd be happy to yield.

Any further thoughts on this from any of the other mentors? It looks 
like the latest date to officially confirm things is the 30th September, 
but we probably want to figure things out before then to sort out 
travel, etc.

[Stefan Dösinger]

On Wednesday 10 August 2011 21:00:24 Owen Rudge wrote:
> Any further thoughts on this from any of the other mentors? It looks
> like the latest date to officially confirm things is the 30th September,
> but we probably want to figure things out before then to sort out
> travel, etc.

I guess if nobody shouts out loud we'll just add ourselves to the participants 
list. That's how Roderick and I handled it 2 years ago...

[Jeremy White]

fyi, Bradley writes the following missive, which I am just relaying:

---

TL;DR Version:

*Now* is the time for all your org-admins to be in touch with
   Conservancy.  Please make sure that org-admins (a) read everything
   below, (b) get in touch with me right away, and (c) talk to me
   directly before doing things regarding POs and other funds with
   Google.

Full Version:

This year, there are seven Conservancy projects in the SoC:
 Boost
 Evergreen
 Git
 Inkscape
 Samba
 Selenium
 Wine

I hope you all have had an excellent summer mentoring your students and
all has gone well.  Upon the seen ding of Carol's email that I quoted in
part below, we've reached the moment in the SoC process where
Conservancy gets involved.  Namely, when invoices to Google need to
happen RSN.

I don't actually have on file the email addresses of all your org-admins
in the SoC this year.  So, this email may not be relevant to everyone
receiving it.  However, if you could email me back each and tell me who
your org-admin is, I'd much appreciate it, and I'll redirect this email
to that person.

I want to make you aware of three important things:

(a) If some of you are going to the Mentor Summit, and are having
    trouble prepaying for your flights due to lack of personal funds:

Carol Smith wrote on the 25th of July:
> All orgs pay for plane tickets ahead of time and then request
> reimbursement via invoice against the PO once you have receipts for
> the flights.

Then let me know and I'll see if Conservancy can help by prepaying
   for you, pending the reimbursement from Google.

(b) I should have emailed you sooner, but I want to remind you that
    we'll do an omnibus PO with Google for all mentor payments and all
    travel reimbursements.  I'd appreciate if the org-admins could get
    in touch with me right away so we can begin coordinating this.
    Please keep me in the loop on anything you do with regard to PO
    details with Google and the like.  I'm also in touch with Carol
    Smith at Google in parallel to this thread, to make sure we're all
    coordinated.

In particular, get me travel receipts as early as possible for all
    those going to the Mentor Summit.

(c) Oh, and I *really* encourage you all to take advantage of the mentor
    summit invitation.  Flight/hotel is funded by Google, and it'll be a
    great chance for us to meet up as Conservancy projects.  I'll be
    there as well, so I look forward to seeing you there!

-- Bradley M. Kuhn, Executive Director, Software Freedom Conservancy

---

Cheers,

Jeremy