As it was written in the Book of Ulrich Gemkow gemkow@ikr.uni-stuttgart.de:
- The event will be non-commercial in the sense we don't make money on it. CodeWeavers and WRS will provide $$$ and support to help pull this event off.
This is required for the university to host wineconf. We see this as an opportunity to support open source software.
We want it to be non-commercial too, so this is good.
- The criteria for meeting space we came up with seems pretty solid. I included it at the bottom of this email in case anyone wants to review it again. Included are room sizes and other requirements.
It seems you missed to add the information, I need this to look for the rooms.
I did forget to include it. Here it is:
* guests: about 50-70
* rooms: - two: one break room, one meeting room - size: large enough to hold the 50-70 people ;) [8m x 12m minimum, anything larger is fine] * equipment: * LCD projector * white board or something large to write on * Internet connection and LAN equipment to support 30 laptops. * some form of microphone * if possible, digital audio/video archive of conference
* duration: two full days. At least 2 nights of lodging with an optional day on either side would be nice. ?I think last year's schedule worked well, so we should plan on: - arriving on Friday, with a loosely organized, late dinner (point us in - arriving on Friday, with a loosely organized, late dinner (point us in the direction of a restaurant) - arrangements on Saturday for an informal breakfast - coffee, tea, bagels,?etc - start the conference at 8am, break for lunch, continue until late afternoon - organized dinner on Saturday night - start again early on Sunday - finish late in the afternoon
* accomodation: * moderately priced * about 50-80 USD/night, youth hostel nice2have in addition * Codeweavers: would you still offer to financially reassure a hotel, once we found one?
By the way, this was the "v0.2" list but I removed the date and location section from it since we seem to have that figured out (yay!)
I think this is current working list of things to do:
- Confirm we have 3 rooms at the University that will meet the criteria we came up with. I think it's better to try to get 3 now, then try to add another later. Of course, if 3 is a problem then we can make 2 work. WRS will need confirmation of that. Confirm by 1/8?
After having the info how many rooms of which sizes are needed, I have to check with our central administration that the required rooms are free and not reserved for other purposes. For this I need some time.
Please wait with further broader announcements until we have the room reservation confirmed by our central administration.
Yes, we will definitely wait.
- WRS will help locate lodging near the University. Lodging package by 1/14?
I can give some information on this if this helps
You may want to contact David about this and discuss it. I think the two of you would be able to work something out quickly.
Hope this helps, Greetings
Thank you again! This helps immensely.
-Brian Vincent