Hello,
Michael has already described the most important aspects of the local organisation, please let me add some remarks and also answers to questions asked before. Sorry for the delay - it was a rather busy week...
1. Local organisation ---------------------
I propose to form a local organisation group (LOG). It would be helpful if some people living in the region with a feeling for the needs of our guests would join this LOG. This LOG (or a part of it) should meet in the next few weeks here at the university to check the location and collect ideas how to organize wineconf. Hopefully WRS will join this LOG too.
We should get a feeling for the "financial" aspects (who pays what and what are the limits). It is no problem to find a catering service (we have one about 200m near the building) for coffee and breakfast/lunch or a good pizza service, but somebody has to decide how much this may cost and provide some kind of deficit guarantee.
I will try to hire students from our students organisation, so that there will be (including me) good support from people who know the location and the building.
If a list of the people expected to come will be available, we can prepare name plates.
We will some help for cleaning after the conference - the universities cleaning staff will not be available at sunday and the rooms must be in "perfect" condition on monday morning at 8am (because then the lectures start).
2. Location/Traveling ---------------------
The exact location will be
University of Stuttgart Campus Stuttgart-Vaihingen Pfaffenwaldring 47
D 70569 Stuttgart
Lecture halls V47.04, V47.05 and V47.03
The hosting organisation is
University of Stuttgart Institute of Communication Networks and Computer Engineering Pfaffenwaldring 47
D 70569 Stuttgart
The small room has about 80 seats, the two bigger ones 150 and 300 seats. If more or bigger rooms are needed, this should be no problem, the biggest one in the building (which is not available on Saturdays morning) has 850 seats :-)
Michael already described perfectly how to reach Stuttgart and the University campus in Vaihingen. We have a web page which also contains travel information (http://www.ikr.uni-stuttgart.de/en/Content/TravelInfo). I can easily generate a "wineconf-customized" release of this webpage (which will point to the halls, not to the institute) if this is helpful.
We can provide markers which guide the guests from the railway station and the parking site to the entry of the building.
3. Equipment ------------
LC-Projectors should be no problem - each of the halls has a projector installed. Overhead-projectors and blackboards are available too. The bigger halls have microphone, the small room does not need one in our experience.
Internet access is a little bit more difficult - not from a technical point of view but because of security concerns in our central computing center which is responsible for the campus network. You should give me a feeling what services are needed, i.e.
- is WWW-access through a proxy enough (probably not) - do you need direct outgoing connections (ssh, ...) - do you think that incoming connections to (Mail, ...) are required (which would be rather difficult)
As soon as I have some feeling I will negotiate the connectivity with our computing center (which should be no problem).
Our institute can provide WLAN-APs and switches for interconnection of notebooks.
I can provide some equipment for audio/video archiving of the conference but have no own experience in doing so.
Please feel free to add questions/comments/corrections or better ideas
Greetings
Ulrich
As it was written in the Book of Ulrich Gemkow gemkow@ikr.uni-stuttgart.de:
- Local organisation
I propose to form a local organisation group (LOG).
I think that's a good idea. I wish I was there so I could help.
We should get a feeling for the "financial" aspects (who pays what and what are the limits). It is no problem to find a catering service (we have one about 200m near the building) for coffee and breakfast/lunch or a good pizza service, but somebody has to decide how much this may cost and provide some kind of deficit guarantee.
Jeremy, I just realized I didn't put anything on the web pages about travel assistance. Should I? Either way, should we use some of the Wine funds for this? Should we consider charging everyone a nominal fee to take care of things like this?
I think we'll need two simple breakfasts - coffee, tea, bagels, and something like donuts. We'll also need two simple lunches - we had pizza last year and it worked well.
I will try to hire students from our students organisation, so that there will be (including me) good support from people who know the location and the building.
If a list of the people expected to come will be available, we can prepare name plates.
I don't think that's too important. Maybe we could just get some stickers that say "Hello, my name is.."
We will some help for cleaning after the conference - the universities cleaning staff will not be available at sunday and the rooms must be in "perfect" condition on monday morning at 8am (because then the lectures start).
I can help. My mopping skills are incredible.
- Location/Traveling
(I included all the location info on the web page.)
The small room has about 80 seats, the two bigger ones 150 and 300 seats. If more or bigger rooms are needed, this should be no problem, the biggest one in the building (which is not available on Saturdays morning) has 850 seats :-)
Excellent! That should be more than sufficient. We should set one up as a break room / lunch room and use another for the actual conference.
We can provide markers which guide the guests from the railway station and the parking site to the entry of the building.
Good idea.
I can help with this as well. I'm currently planning on leaving here on Tuesday, so I should be there on Wednesday to help with anything that needs to be done. Is that too early though? If I arrived on Thursday, would it be ok? It doesn't really matter to me.
- Equipment
LC-Projectors should be no problem - each of the halls has a projector installed. Overhead-projectors and blackboards are available too. The bigger halls have microphone, the small room does not need one in our experience.
We may want to consider using the 150-seat hall for presentations. Last year we had a very small room and we still needed the microphone.
Internet access is a little bit more difficult - not from a technical point of view but because of security concerns in our central computing center which is responsible for the campus network. You should give me a feeling what services are needed, i.e.
- is WWW-access through a proxy enough (probably not)
- do you need direct outgoing connections (ssh, ...)
- do you think that incoming connections to (Mail, ...) are required (which would be rather difficult)
I can't think of why we would need any incoming connections. It would be nice to be able to telnet, ftp, ssh/scp, and irc though.
Our institute can provide WLAN-APs and switches for interconnection of notebooks.
I can bring an AP as well, if necessary.
I can provide some equipment for audio/video archiving of the conference but have no own experience in doing so.
I don't think audio/video is much of a concern. Last year it was A LOT more trouble than it was worth. In fact, it was worth nothing since the tapes were never converted. If someone wants to do this on their own, I guess we could let them. If Aric really wants to hold a boom mic, we can let him.
-Brian
Hello,
Ulrich Gemkow wrote:
Michael has already described the most important aspects of the local organisation, please let me add some remarks and also answers to questions asked before. Sorry for the delay - it was a rather busy week...
- Local organisation
I propose to form a local organisation group (LOG). It would be helpful if some people living in the region with a feeling for the needs of our guests would join this LOG. This LOG (or a part of it) should meet in the next few weeks here at the university to check the location and collect ideas how to organize wineconf. Hopefully WRS will join this LOG too.
Count me in in the LOG, the only problem is that i don't know when and if i will be in Stuttgart the next couple of weeks. On sunday i'm flying to US for 2 weeks after that i have 2 offices to move/expand until end of february and i don't know yet where i will be.
We should get a feeling for the "financial" aspects (who pays what and what are the limits). It is no problem to find a catering service (we have one about 200m near the building) for coffee and breakfast/lunch or a good pizza service, but somebody has to decide how much this may cost and provide some kind of deficit guarantee.
Didn't Jeremy offered to do that? ;)
I will try to hire students from our students organisation, so that there will be (including me) good support from people who know the location and the building.
If a list of the people expected to come will be available, we can prepare name plates.
We will some help for cleaning after the conference - the universities cleaning staff will not be available at sunday and the rooms must be in "perfect" condition on monday morning at 8am (because then the lectures start).
- Location/Traveling
The exact location will be
University of Stuttgart Campus Stuttgart-Vaihingen Pfaffenwaldring 47
D 70569 Stuttgart
Lecture halls V47.04, V47.05 and V47.03
The hosting organisation is
University of Stuttgart Institute of Communication Networks and Computer Engineering Pfaffenwaldring 47
D 70569 Stuttgart
The small room has about 80 seats, the two bigger ones 150 and 300 seats. If more or bigger rooms are needed, this should be no problem, the biggest one in the building (which is not available on Saturdays morning) has 850 seats :-)
Michael already described perfectly how to reach Stuttgart and the University campus in Vaihingen. We have a web page which also contains travel information (http://www.ikr.uni-stuttgart.de/en/Content/TravelInfo). I can easily generate a "wineconf-customized" release of this webpage (which will point to the halls, not to the institute) if this is helpful.
We can provide markers which guide the guests from the railway station and the parking site to the entry of the building.
After the official announcement of the Wine conference i'll book 2 days of vacation before the conference takes place so i can help with that.
- Equipment
LC-Projectors should be no problem - each of the halls has a projector installed. Overhead-projectors and blackboards are available too. The bigger halls have microphone, the small room does not need one in our experience.
Internet access is a little bit more difficult - not from a technical point of view but because of security concerns in our central computing center which is responsible for the campus network. You should give me a feeling what services are needed, i.e.
- is WWW-access through a proxy enough (probably not)
definitely not.
- do you need direct outgoing connections (ssh, ...)
Afaik outgoing http, https, ssh and irc should be enough. Well, DNS should work too. Maybe some people would want imaps/pops but i don't know that. Some will want outgoing SMTP but if the University is too afraid of spam/viruses being send from its networks i can understand if they don't want to allow this.
- do you think that incoming connections to (Mail, ...) are required (which would be rather difficult)
Incomming connections shouldn't be needed at all unless we want to stream the Wine conference. Definitely we do not need incomming smtp access. At the last conference we were all behind a NAT'ing router.
As soon as I have some feeling I will negotiate the connectivity with our computing center (which should be no problem).
Our institute can provide WLAN-APs and switches for interconnection of notebooks.
I can provide some equipment for audio/video archiving of the conference but have no own experience in doing so.
Please feel free to add questions/comments/corrections or better ideas
bye michael
We should get a feeling for the "financial" aspects (who pays what and what are the limits). It is no problem to find a catering service (we have one about 200m near the building) for coffee and breakfast/lunch or a good pizza service, but somebody has to decide how much this may cost and provide some kind of deficit guarantee.
Didn't Jeremy offered to do that? ;)
Yup. Moneybags White, that's me <grin>. Seriously, I'd be happy to cover the cost of some simple meals, although I think that Shachar might want to pick up one item by way of sponsorship as well.
Cheers,
Jeremy
Jeremy White wrote:
We should get a feeling for the "financial" aspects (who pays what and what are the limits). It is no problem to find a catering service (we have one about 200m near the building) for coffee and breakfast/lunch or a good pizza service, but somebody has to decide how much this may cost and provide some kind of deficit guarantee.
Didn't Jeremy offered to do that? ;)
Yup. Moneybags White, that's me <grin>.
There's a proverb in Hebrew (biblical reference). It goes: "If the mighty cedars caught fire, what would the humble wall-moss say?".
Seriously, I'd be happy to cover the cost of some simple meals, although I think that Shachar might want to pick up one item by way of sponsorship as well.
I would love to. Having a general idea on the general amounts involved would greatly help, however. Also, having some kid of public acknowledgment of this commitment would also help.
There is some technical details to sort out, but I'm hoping it's something Jeremy and me can sort out between ourselves (in particular, the "how").
Cheers,
Jeremy
Shachar
On Samstag 15 Januar 2005 20:14, Ulrich Gemkow wrote:
I propose to form a local organisation group (LOG). It would be helpful if some people living in the region with a feeling for the needs of our guests would join this LOG. This LOG (or a part of it) should meet in the next few weeks here at the university to check the location and collect ideas how to organize wineconf. Hopefully WRS will join this LOG too.
I think this is a good idea, so please count me in that LOG.
Bye,
David
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Brian Vincent -
David Gümbel -
Jeremy White -
Michael Stefaniuc -
Shachar Shemesh -
Ulrich Gemkow